TIPS: MS Office & Adobe Acrobat (.pdf)

We recommend using Microsoft Office and Adobe Acrobat (.pdf) files for photocopies only. For information on tools to use for press output, see Tips: Layout Tools.


  • For Microsoft Office and Other Files: Send both the screen and printer fonts for your project.
  • For Adobe Acrobat (.pdf) Files: Embed the fonts when you create the Acrobat (.pdf) file.

Layout and Graphics

  • Avoid using graphics with a resolution less than 300 dpi.
  • Allow at least .25 inches of margin in your document. This allowance is the non-printable area where the copier grips the paper to pull it through the machine.

Files and Disks 

  • When you name the files, be SURE to include the correct file extension (e.g., word.doc, powerpoint.ppt) so we know what type of file you are sending.
  • You can send your files to us on Zip disk, floppy disk, or CD. 
  • Only Use Stuffit!, WinZip, or other compacting utility if you need to reduce the file size to fit on a disk or to send it via email. 
  • Make sure there are no extra files on the disk (to avoid confusion — and so we only print what you want!).

Getting Your Files and Documents to Zip

  • If your file is smaller than 10MB, send it as an attachment to an email to: We have a 10MB size restriction on emails with attachments.
  • If your documents are saved on a disk or CD, give us a call and we'll pick it up. Or, if you want to get out of the office for a bit, bring it in yourself.
  • Be sure to include a printout (at 100% of the final output) with the colors, bindery, and folding information clearly marked.

See Also: What to Send and How to Send

Perplexed? Give us a call at (952) 920-2113 – we’re happy to help.